ADMINISTRATIVE ASSISTANT

SALES & MARKETING

Forge your career in the world of motion!

With a focus on excellence and creativity, people are at the heart of the D-BOX experience. D-BOX, a Quebec-based (Canada) SME with a global presence, is recognized as a leader in motion technology. We work every day to create immersive experiences with unprecedented realism. If you're motivated by challenges and collaborative work, then D-BOX has a place for you!

Reporting to the Senior Vice President, the Administrative Assistant is responsible for providing administrative and organizational support to the sales and marketing teams. The ideal candidate will play an essential role in coordinating meetings and other team activities.

• Act as the administrative point of contact for the Senior Vice President ("SVP") and Senior Marketing Director ("SMD") regarding expense accounts, calendar management, contact management, etc.
• Plan, coordinate, and handle logistics for meetings, calls, events (internal and external), appointments, and other similar activities.
• Attend various team meetings and, when required, prepare minutes and follow-up documents.
• Coordinate logistics for events (e.g., trade shows) related to bookings, follow-ups with airlines, hotels, and/or travel agencies, in collaboration with the sales and marketing teams.
• Draft, prepare, and format various documents.
• Respond to administrative requests and follow-up needs.
• Provide support to various departments on special projects.
• Ensure that information about clients, partners, and suppliers is up-to-date in the client database.
• Perform other related tasks as needed to support the SVP and/or SMD.

• College diploma in administration or equivalent combination of education and experience.
• Minimum of five (5) years of relevant experience in a similar role.
• Proficiency in Windows environment and Microsoft Office Suite.
• Autonomy, high level of organization and attention to detail.
• Proactive, discreet, and flexible.
• Team player with a collaborative mindset across departments.
• Bilingual in both French and English, spoken and written.
• Experience working with a Customer Relationship Management (CRM) tool is a strong asset.
• Comfortable working in a dynamic, high-growth environment.

• An energetic team that entertains the planet;
• Opportunity to innovate, grow and have a significant impact;
• A flexible work schedule with teleworking possibility;
• A complete insurance plan (with telemedine services);
• Personal days;
•  Bonus program;
• An annual credit for sports;
• A salary commensurate with your talent;
•  And much more!

D-BOX is committed to making our team a better reflection of society and values diversity of all forms. We encourage applications from women, from those who identify as Indigenous, as a Person of Colour, as a member of the LGBTQ2S+ community, as a person with a disability and from other cultural, racial or ethnic minorities.